"After an extensive evaluation of Strategic Meeting Management technology platforms, SmithBucklin selected Meeting Evolution to manage its multiple office global meetings, conventions and events. Our big picture goal was to streamline internal processes, work flow, integrate the global hotel / supplier database, sourcing, hotel contracting and data management process. Meeting Evolution has done this and more. We have experienced a significant increase in planner and team productivity, can quickly evaluate hotel RFP proposals, including side-by-side cost evaluation and meeting space assignments. Our planners and management also have access to real time budget data throughout the meeting management process, including post meeting financial analysis.
Additionally, we have 24/7 access to all current and past meeting activity, including countersigned contracts, contract addendum's, robust management and financial reports, including cost savings / risk reduction / cost containment reports, by meeting. With visibility into enterprise-wide meeting activity and spend, we can use this business intelligence to manage our organization and maximize value to all stakeholders."
Brad Weaber, CMP
Executive Vice president
As the CEO of Horizon Meetings, I appreciate how Meeting Evolution lets me feel the pulse of our sourcing department. Meeting Evolution gives me the data and reports that show how we are doing from a global and detailed perspective. Meeting Evolution has also helped us tighten up our accounting processes while shortening payment cycles. Even though Meeting Evolution is not “free” like some other vendors, we went with them because the software is more comprehensive than other products from a meeting planner’s perspective and it helps us run the company financially.
Chief Executive Officer
Meeting Sites Resource uses Meeting Evolution to personalize our customer relationships with the CRM module, make strategic decisions on the best hotels for our customers meetings, manage the contract cut off dates, deposit dates, sleeping room block pacing, post event reporting and cost saving analysis. The robust financial reporting allows us to see what is actively being sourced along with forecast revenues and expenses for our business.
Jennifer W. Brown, CMP, SMMC
Meeting Sites Resource