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Meeting management software - ME Enterprise |
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The Meeting Evolution Enterprise Edition (M.E. Enterprise) is a comprehensive sourcing, meeting consolidation and strategic meeting management system. This meetings and event planning and management solution is focused on organizations that want to strategically manage their meetings process, consolidate enterprise wide meetings and events, leverage spend and increase meeting productivity and ROI. M.E. Enterprise is fully Apex compliant and follows SMMP standards. Additional Meeting Evolution Enterprise edition capabilities include: Sourcing - Global hotel / resort database
- Hotel contact database (NSO’s / GSO’s / individual hotels / industry suppliers)
- RFP standardized template – can add unlimited custom questions / auto populates minimum square footage for all space
- RFP hotel distribution based on multiple criteria, including meeting room size / user defined metro areas / Star, Diamond / total number of sleeping rooms
- Detailed E-proposals / links to hotel websites
- Quick budgets / side by side comparison of all hotel costs (information downloaded from proposals)
- Meeting and event space comparisons, side by side, by hotel / supplier
- Site inspection itinerary template
- Capability to incorporate your company hotel / supplier approved contract or addendum in system (auto populates performance clause calculations)
- Cost savings analysis / risk reduction report by meeting
- Post meeting evaluation
Meeting Consolidation - 24/7 access to all meeting activity , including countersigned contracts and addendums
- Past / current RFP’s, proposals, budgets, space holds and more
- Sleeping room pick-up reports, by hotel (contracted vs. actual)
- Food & beverage and audio visual spend, by meeting
- Cost savings report / risk reduction analysis by meeting
- Breakdown of hotel room nights / spend by hotel, chain or independent
- Hotel / supplier response statistics
- Standard and custom management and financial reports
Strategic Meeting Management - Master meeting and event calendar
- Banquet Event Order (BEO) template – costs by function posted to budget
- Supplier database (DMC, production, venue, etc) and RFP distribution
- Master meeting budget – data downloaded from hotel / supplier proposals
- Meeting spend management via meeting credit card process
- Air cost analysis
- Meeting room layout matrix
- USA / world maps / Google maps / time zones
- Interface with other meeting management systems, including registration
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